Buffalo Trace Run for Bourbon Sweepstakes

Official Rules

 

NO PURCHASE NECESSARY TO ENTER OR WIN.  MAKING A PURCHASE DOES NOT IMPROVE CHANCES OF WINNING.  THE FOLLOWING SWEEPSTAKES IS VALID ONLY IN THE FIFTY (50) UNITED STATES (“U.S.”) AND DISTRICT OF COLUMBIA (“D.C.”), AND IS OPEN ONLY TO QUALIFIED PERSONS (AS DEFINED IN THE RULES BELOW).  VOID ELSEWHERE AND WHEREVER PROHIBITED.  BY PARTICIPATING IN THIS SWEEPSTAKES, YOU AGREE TO BE BOUND BY THESE OFFICIAL RULES AND THE DECISIONS OF SPONSOR AND ADMINISTRATOR.  DO NOT PARTICIPATE IN THE SWEEPSTAKES IF YOU DO NOT AGREE TO THESE OFFICIAL RULES AND FALL WITHIN THE ELIGIBILITY REQUIREMENTS AS SET FORTH BELOW. 

 

Sweepstakes Name:  Buffalo Trace Run for Bourbon Sweepstakes (the “Sweepstakes”).

 

Sweepstakes Dates: Registration begins at 12:00:01am Eastern Time (“ET”) on 1/18/2023 and ends at 11:59:59pm ET on 2/18/2023 (the “Registration Period”).  The Sweepstakes is subject to all applicable federal, state and local laws and regulations.  Void outside of the (50) U.S. and D.C., and wherever restricted or prohibited by law.

 

Who may Enter:  Sweepstakes is open only to legal residents of the (50) U.S. and D.C., who are age 21 or older as of date of entry, and have a valid driver’s license or government issued photo ID, except the following persons who are not eligible to enter, participate or win:

(a)   Employees, officers, and directors of Sazerac Company, Inc. (“Sponsor”), Million Dollar Media (the “Sweepstakes Administrator”), each of their respective franchisees, parents, affiliated companies, subsidiaries, contractors, distributors or wholesalers, printers, advertising and promotion agencies, and any and all other companies associated with the design or execution of this promotion, or any employees, officers, directors, members, shareholders or agents of any alcohol-beverage retailers, distributors, wholesalers or manufacturers (collectively, “Released Parties”), and the members of the immediate families or households, whether or not related, of any of the above. “Immediate family members” includes, for purposes of this promotion, parents (including in-laws), grandparents, siblings (including step-siblings), children (including step-children), grandchildren (including step grandchildren) and each of their respective spouses, regardless of where they reside.

 

How to Enter – Online Registration: To enter, visit www.WillRunForBuffaloTraceBourbon.com during the “Registration Period”.  Each entrant must fully complete the online registration page with all required information including his/her name, valid email address, phone number (including area code), home address, and date of birth.  After having read and agreed to these Official Rules, click the submit button to submit your online entry.  All online entries must be fully complete for all required information and must be received by 11:59pm ET on 2/18/2023 to be eligible.

 

Any available opt-in opportunities are not required to enter the Sweepstakes, and opting-in will not improve your chances of winning.  By participating and submitting an entry, entrant agrees that sponsor and participating parties are authorized to contact entrant via email, text, mail, phone or any other form of media to make entrant aware of information pertinent to the Sweepstakes, and to distribute information regarding the Sponsor(s) featured products, special events or future contests, promotions or offers.  Entrants may opt-out of any further email communication at any time by simply replying REMOVE to any email message, or following the provided opt-out instructions.

 

Maximum of one entry per person per day.  Any incomplete or illegible entries will be disqualified.  Any entry submitted with an invalid email address or other inaccurate, incomplete, false or incorrect information will be disqualified.  Released Parties are not responsible for lost, late, misdirected, illegible, incomplete, invalid, unintelligible, damaged entries, or for entries submitted in a manner that is not expressly allowed under these rules, or for any entry not submitted or received due to any technical error or failure, unauthorized human intervention, inaccurate capture or mis-entry of any required information, or the failure to capture any such information for any reason including programming or technical errors, or effects of hackers or failure of any electronic equipment, computer or cellular transmissions and/or network connections; all of which will be disqualified.

 

Each entrant must submit an entry on his/her own behalf.  Any entry submitted on behalf of another individual or using another person’s email address, name or mobile number will be disqualified and ineligible to claim any prize.  Any attempt by any entrant to obtain more than the stated number of entries allowed by using same, multiple/different email addresses, mobile numbers, identities, or any other methods void that entrant's entries and that entrant may be disqualified.  No mechanically reproduced or automated entries permitted.  Use of any automated system to participate is prohibited and will result in disqualification and all such entries will be deemed void.  All entries received become the property of the Sponsor and will not be returned. 

 

In the event of a dispute as to any online registration, the authorized account holder of the email address used to register will be deemed to be the registrant and he/she must be eligible according to these Official Rules.  The “authorized email account holder” is the natural person assigned an email address by an Internet access provider, online service provider or other organization responsible for assigning email addresses for the domain associated with the submitted address.

 

By registering to enter Sweepstakes, you affirm that you have read and accepted these Official Sweepstakes Rules.  All entrants agree to be bound by and abide by the official rules of the Contest.

 

Winner Selection and Notification (1 grand prize winner): On or about 2/22/2023, one (1) potential grand prize winner will be randomly selected from among all eligible entries received.  If eligible entries are less than the scheduled number of prizes available, then associated prize award(s) shall not be awarded.

 

Potential winner will be notified initially by phone and/or email following their selection.  If the Administrator is unsuccessful in its attempt to reach and speak directly with a selected potential prize winner by phone within 48-hours of the initial notification attempt to the phone number and/or email address associated with that entrant’s entry, then that entrant may be disqualified and an alternate potential winner may be randomly selected from among the remaining eligible entries and notified as per the procedures outlined above (time permitting). 

 

During winner notification, the selected potential winner must confirm their eligibility, and indicate their willingness and ability to accept the prize.  The potential winner will then receive official notification via email delivery, including prize acceptance documents which must be completed and returned per the provided instructions and as outlined below.  If any selected winner does not meet the eligibility requirements, or is unable or unwilling to accept the prize, elects to decline the prize or fails to return the required prize acceptance documents within the required time frame, s/he will be disqualified and, at Sponsor’s discretion and time permitting, an alternate winner will be randomly selected from among all remaining eligible entries and notified as per the procedures outlined above.  Any disqualified entrant will not receive any alternate prize substitution or compensation.  Decisions of the Administrator in the selection and determination of the winner and all matters relating to this Sweepstakes are final and binding. 

 

All of the following will apply to the potential winner: 1) winner will be required to complete and return, within 3-days of date of receipt, a prize acceptance form, including an affidavit of eligibility and a liability/publicity release (where permitted) and a W-9 form in order to be eligible to claim the prize; 2) winner may be required to present a copy of a valid driver’s license or government issued photo ID with valid residential address and a copy of a valid social security card as a condition of receiving the prize, and (3) winner shall be solely responsible for paying all applicable taxes (including, but not limited to, all local, state and federal taxes) that may be or become due in connection with their respective prize award, and winner shall be issued a 1099 form reflecting the value of the prize award.

 

Grand Prize Award (maximum 1 prize award):  The eligible entrant designated as a grand prize winner shall be awarded a 3-day, 2-night VIP trip to Louisville, KY and the Buffalo Trace Distillery with one (1) night in Louisville, KY and a second night in the Buffalo Trace Distillery’s private lodge. Travel must occur on one of the designated three-day date range options outlined below occurring between May 11, 2023 and September 23, 2023. The grand prize award trip shall include:

·         First-class roundtrip airfare for winner and one (1) guest (21 years of age or older) from the nearest major metro airport to the winner’s home to Louisville, KY (SDF airport). Airline, class of service, and departure/arrival airports as solely determined and designated by Sponsor and subject to availability.

o    NOTE: If grand prize winner resides within 250-miles of the Buffalo Trace Distillery or the greater Louisville, KY metro area, Sponsor reserves the right to provide a $500 gift card toward ground transportation in lieu of airfare.

·         Private ground transfers from SDF airport to Louisville hotel; Louisville hotel to the Buffalo Trace Distillery; and, Buffalo Trace Distillery to SDF airport.  Car service provider and vehicle class as solely determined and designated by Sponsor, subject to availability;

·         One (1) night standard double-occupancy hotel in Louisville, KY. Hotel as solely determined and designated by Sponsor based upon availability;

·         Dinner reservation for winner and one (1) guest (21 years of age or older) in Louisville, KY.  Restaurant type, location, and reservation time as solely designated and determined by Sponsor, subject to availability;

·         One (1) night lodging at the Stagg Lodge located on the property of the Buffalo Trace Distillery;

·         Dinner for winner and one (1) guest (21 years of age or older) prepared by a private chef at the Stagg Lodge.  Meal type and service time as solely designated and determined by Sponsor, subject to availability and date of experience;

·         One (1) $800 gift card to the Buffalo Trace gift shop. Gift card subject to the terms and conditions, including any expiration, of the issuing gift card provider policy;

·         One (1) $500 gift card toward supplemental ground transportation and incidentals. Gift card subject to the terms and conditions, including any expiration, of the issuing gift card provider policy.

 

Available travel dates for grand prize award trip:

 

Trip Travel Dates

Buffalo Trace Distillery Visit Date

May 11 – 13, 2023

May 12, 2023

June 1 – 3, 2023

June 2, 2023

June 15 – 17, 2023

June 16, 2023

July 13 – 15, 2023

July 14, 2023

July 27 – 29, 2023

July 28, 2023

August 10 – 12, 2023

August 11, 2023

August 24 – 26, 2023

August 25, 2023

September 21 – 23, 2023

September 22, 2023

 

 

NOTE:  No alcoholic beverage is part of any prize award.  The grand prize award has an approximate retail value (“ARV”) of $10,000.  Actual ARV based upon final travel accommodations, dependent on dates of travel and winner’s home location.

 

Grand prize winner and guest must be at least 21 years of age and will be required to execute and return a liability/publicity release prior to prize award.  All ground transportation including airport and hotel transfers, parking, meals, gratuities, checked baggage fees, airline seat assignment fees, hotel resort fees, incidental expenses, applicable taxes (including, but not limited to all local, state and federal taxes) and any other expenses not specified herein as being included in the prize award are the sole responsibility of the winner.  Sponsor is not responsible for late, lost, damaged or stolen luggage.  It is recommended that winner and travel companion obtain sufficient personal insurance prior to departure.  The winner and travel companion hereby release Sponsor from any duty to provide, check, or verify any and all necessary ID’s, passports, visas and tourist cards, birth certificates, vaccination certificates, and any other travel requirements (“Personal Documents”).  Sponsor shall not have any responsibility for the replacement of lost or stolen Personal Documents or tickets, coupons, vouchers, receipts or other documents pertaining to the prize (“Travel Documents”) once the Travel Documents have been provided to each winner and travel companion. 

 

Sponsor is not responsible for any travel delays, flight delays or cancellations or travel difficulty related to prize award, redemption or use.  If travel delays or difficulty prevent arrival in time for any and all elements of trip or prize award, Sponsor is not responsible for awarding any compensation in lieu thereof.  Each winner and his/her guest must travel together on the same itinerary.  Any changes to completed travel arrangements, once booked, are the sole responsibility of the winner, and are solely at the winner’s expense.  Actual value of the trip will depend on point of departure, destination and any airfare fluctuations.  If actual value of prize is lower than the stated ARV of the prize award when it is procured and fulfilled, then the difference will not be awarded to the winner.  The winner and travel companion are solely responsible for all costs incurred to and from the nearest major airport to the winner’s home as designated by Sponsor as the prize originates and terminates at such departure point unless otherwise agreed to by Sponsor in writing. 

 

Each winner and guest shall be subject to any qualifying conditions prior to and during travel and for VIP tour attendance, including any local, state or federal government regulations in the departure or destination location, airline and/or hotel requirements, or requirements including any regulation or policy related to COVID-19 testing requirements or vaccination status.  Any testing requirements, vaccination and/or any related quarantine requirements and expenses are the sole responsibility of, and at the sole expense of winner and guest.  Winner and guest are subject to vaccination requirement and policy, and if unable or unwilling to comply with requirements, then all related prize award elements for which they fail to meet shall be forfeit.

 

Sponsor will not be responsible for event or tour delay, rescheduling, postponement or cancellation for any reason including but not limited to weather, pandemic, an Act of God, Force Majeure, government regulation or restriction, an act of terrorism, civil disturbance, work stoppage, or any other reason.  No substitute prize award or compensation shall be provided by Sponsor in the event of any event or tour delay, rescheduling, postponement, or cancellation for any reason, and winner shall be subject to the terms and conditions of the airline ticket, hotel, and tour policy and shall solely look to the airline, hotel provider and/or tour organizer as applicable.

 

Winner and guest must be twenty-one (21) years old and agree to comply with all applicable airline, hotel provider and tour attendance rules requirements, and regulations in connection with the prize award, redemption and use. Sponsor, travel, or tour providers reserve the right to remove or deny entry to any winner and/or his/her guest who do not comply with any rule, requirement, instruction, policy, or who engage in a disruptive manner, or with intent to annoy, abuse, threaten, or harass any other person.  Winner and guest shall be solely responsible for their behavior while traveling and in attendance at any VIP experience tour or event, and must follow the instructions and direction from any travel provider or associated staff or security.  If winner or guest violates the standards of the travel or tour provider, behaves in an inappropriate, irresponsible or offensive manner, or is deemed by staff or security to have violated any rule, regulation or policy of the travel or tour provider, or to be a security threat in any manner, the winner and guest shall be ejected or denied entry, and shall immediately forfeit the remaining prize award.

 

VIP tour tickets delivery method is at sole discretion of tour provider which will be either sent to winner by mail, email, mobile ticketing or placed at venue Will Call the day of tour under the winner’s name. Winner must be present to pick up tickets and a valid photo ID will be required if tickets are placed at Will Call. Tour tickets are subject to age restrictions.  Resale of tour tickets is prohibited. Tour provider reserves the right to revoke full or partial prize from winner or winner’s guest who it or venue personnel deem may, in its sole discretion, be intoxicated, be a safety risk, have violated any venue policy or law, or may bring tour provider into disrepute. By claiming tour tickets, you agree to the tour provider policies, and to abide by the health and safety measures in effect at the time of the tour, which may include, without limitation, wearing masks, providing proof of vaccination status and/or providing proof of negative COVID-19 test administered by an approved facility. Should the tour be cancelled or access to the venue be restricted, you will be notified as soon as reasonably possible.

 

General Prize Conditions:  All other costs and expenses related to prize acceptance, delivery, redemption or use not specified herein as being provided are the sole responsibility of winner.  All income, federal, state and local taxes are the winner’s sole responsibility.  All prize awards are non-transferable and no cash redemption or prize substitution allowed, except at Sponsor’s sole discretion or as provided herein.  Sponsor reserves the right to substitute a prize with one of comparable or greater value, at its sole discretion.  All prizes are awarded as is, without any warranty, express or implied, by Sponsor.  Failure to collect or properly claim prize in accordance with these rules will result in forfeiture of the prize.  If forfeited for any reason, entrant will not receive any other prize substitution or compensation, and the prize will remain the property of Sponsor and will not be awarded, except as provided herein.  All properly claimed prizes will be awarded.  Any unclaimed prizes will not be awarded. 

 

Additional Rules & Restrictions:  By participating, entrants agree to abide by and be bound by the Official Rules and the decisions of the Sponsor and Administrator, which shall be final in all matters relating to this Sweepstakes.  In the event an entrant wins a prize, and is later found to be in violation of these rules he/she will be required to forfeit the prize or to reimburse Sponsor for the stated value of the prize if such violation is discovered after winner has used the prize. Participation in Sweepstakes constitutes permission for the Sponsor and its designees to use entrants’ names, cities and states of residence and/or likenesses for purposes of advertising and trade in any and all media now or hereafter known worldwide on perpetuity without limitation or further compensation, notification or permission, unless prohibited by law.  False, fraudulent or deceptive entries or acts shall render entrants ineligible for any prize.

 

By participating, entrants agree to hold all Released Parties harmless from any claims, losses, actions, or damages of any kind, whether actual, incidental or consequential, for injury (including but not limited to death), damages, losses or expenses arising out of or relating to entrant’s participation in this Sweepstakes, or the acceptance, possession or use/misuse of any prize, or participation in prize-related activities (including but not limited to travel or activity related thereto), and to assume all liability therefor. 

 

Released Parties shall not be liable to winner or any other person for failure to supply the prize or any part thereof by reason of any acts of God, pandemics, any actions, regulations, orders, or requests by any governmental entity, equipment failure, terrorist acts, war, fire, unusually severe weather, embargo, labor dispute or strike, labor or material shortage, transportation interruption of any kind, or any other cause beyond Released Parties’ sole control. 

 

Entrants are restricted to use of ordinary and typical computer equipment, mobile phone equipment, Internet access and cellular networks. Sponsor disclaims all liability for the inability of a entrant to complete or continue an entry due to equipment malfunction, busy lines, inadvertent disconnections, acts beyond the Sponsor’s control, or otherwise. The Sponsor disclaims any liability for entries not received due to technical difficulties or transmission errors. The Sponsor disclaims all liability for any delays, mis-delivery, loss, or failure in the delivery of any item sent by mail, courier, express, electronic transmission, or other delivery method.  Released Parties are not responsible for mechanical, technical, electronic, communications, telephone, computer, hardware or software errors, malfunctions or failures of any kind, including: failed, incomplete, garbled or delayed transmission of online entries, traffic congestion on telephone lines, the Internet or at any website or lost or unavailable network connections which may limit an online entrant's ability to participate in the Sweepstakes, and any injury or damage to entrant’s or any other person’s computer or mobile phone related to or resulting from participating in or downloading any information necessary to participate in the Sweepstakes.  Released Parties are not responsible for any other errors of any kind, whether computer, technical, typographical, printing, human or otherwise, relating to or in connection with the Sweepstakes, including, without limitations, errors which may occur in connection with the printing or advertising of this Sweepstakes, administration or execution of the Sweepstakes, the cancellation of the Sweepstakes, the processing of entries or in the announcement of the prizes or prize winners.  Sponsor, in its sole discretion, reserves the right to disqualify any person tampering with the entry process or the operation of the Sweepstakes website.

 

Sponsor reserves the right to cancel, modify, reschedule or terminate the Sweepstakes for any reason including, but not limited to acts of God, pandemics, force majeure, government regulatory action or ruling,  fraud, misconduct, or if any technical failures destroy or threaten the integrity of the Sweepstakes, in the opinion of the Sponsor/Administrator, or if a computer virus, bug, or other technical problem corrupts the administration, security, or proper conduct of the Sweepstakes as determined by Sponsor/Administrator, in their sole discretion. In the event of early termination of the Sweepstakes, Sponsor reserves the right to determine a prize winner in a random drawing from among all eligible, non-suspect entries received as of the time/date of such termination.

 

IN CASE OF DISPUTES:  By participating, each entrant agrees that (1) any and all disputes, claims, and causes of action arising out of or in connection with this Promotion, or any prizes awarded, shall be resolved individually, without resort to any form of class action, and any judicial proceeding shall take place in a federal or state court within the State of New Jersey; (2) any and all claims, judgments, and awards shall be limited to actual out-of-pocket costs incurred, including costs associated with entering this Promotion, and in no event will entrant be entitled to received attorneys' fees or other legal costs; and (3) under no circumstances will entrant be permitted to obtain awards for, and entrant hereby waives all rights to claim, punitive, incidental, and consequential damages, and any other damages, other than for actual out-of-pocket expenses, and any and all rights to have damages multiplied or otherwise increased. All issues and questions concerning the construction, validity, interpretation and enforceability of these Official Rules, or the rights and obligations of entrant and Sponsor in connection with this Promotion, shall be governed by, and construed in accordance with the laws of the State of New Jersey, without giving effect to any choice of law or conflict of law rules or provisions (whether of the State of New Jersey or any other jurisdiction), that would cause the application of the laws of any jurisdiction other than the State of New Jersey.

 

Odds:  Odds of being selected as a winner are dependent upon the total number of eligible entries received. 

 

Official Rules & Winners List:  For a copy of these Official Rules, or the name of prize winners, send a self-addressed stamped envelope to be received by 4/1/2023 to: Buffalo Trace Run for Bourbon Sweepstakes, c/o Million Dollar Media, P.O. Box 278, Woodbridge, NJ 07095.  PLEASE SPECIFY which you are requesting, official rules or winners list.

 

Sponsor:  This Sweepstakes is sponsored by Sazerac Company, Inc., Sazerac Inc, 10401 Linn Station Rd, Lousiville, KY, 40223.

 

Sweepstakes Administrator:  The Sweepstakes is administered by Million Dollar Media, P.O. Box 278, Woodbridge, NJ 07095.